TransRockies No-Risk Cancellation Policy
At TransRockies, we understand that unforeseen circumstances sometimes come up that can prevent you from participating. While we can’t refund all your money, we’re happy to transfer your fees to next year with no penalty. We’d like you to make a commitment with a deposit, but we won’t hold you hostage with our cancellation fees. We also allow no-charge substitutions if you can’t make it, but you can find someone to take your spot.
TR3 / TR4 Cancellation Policy
Prior to May 1 – $200 of fees will be retained as a credit for the 2013 event*
May 1 – July 1 – $500 of fees will be retained as a credit for the 2013 event*
After July 1 – All fees will be retained as a credit for the 2013 event*
* For TR3 & TR4 Expedition Entries, an additional $1,000 will be retained, which is non-refundable. All cancellations must be received before August 1st, 2012 to be eligible for a credit transfer to 2013.
TransRockies Cancellation Policy
Prior to May 1 – $500 per team will be retained as a credit for the 2013 event*
May 1 – July 1 – $1500 per team will be retained as a credit for the 2013 event*
After July 1 – All fees will be retained as a credit for the 2013 event*
* For TransRockies Expedition Entries, an additional $1,000 will be retained, which is non-refundable. All cancellations must be received before August 1st, 2012 to be eligible for a credit transfer to 2013.
Cancellations must be submitted in writing by one of the following:
A. Email to registration@transrockies.com
B. Fax to 1 (403) 206-7553
C. Mail to TransRockies Inc.: Suite 200, 805 11th Avenue SW, Calgary, AB T2R 0E6 Canada
Cancellations are not accepted over the phone.
TERMS AND CONDITIONS
RULES AND CONDITIONS OF THE 2011 TRANSROCKIES.
Whereas the term “SPECIAL EVENT” is the 2011 TransRockies which shall include but is not limited to all biking activities, events or services provided, arranged, organized, conducted, sponsored or authorized by TransRockies Inc., and shall further include, but is not limited to, mountain biking, cross country biking, recreational biking, street and highway biking, bike racing, off road biking, motor biking, adventure biking, trail riding, bike touring and all terrain vehicles, competitions, clinics, demonstrations, terrain parks, descents, ascents, orientation and instructional courses, briefings, seminars and sessions, camps, and other activities such as, receptions, meals, gatherings, ceremonies, presentations, events and services in any way connected with or related to the 2011 TransRockies;
THE ORGANIZERS RESERVE THE RIGHT TO CANCEL THE RACE, CANCEL RACE STAGES OR CHANGE THE ROUTE ON SHORT NOTICE DUE TO FIRE BANS/FIRE CLOSURES, AIR QUALITY, WEATHER CONDITIONS, WILDLIFE OR SAFETY CONCERNS, UNFORESEEN CONSTRUCTION OR CIRCUMSTANCES, ACTS OF GOD OR OTHER SUCH REASONS WITH NO REIMBURSEMENT WHATSOEVER TO THE PARTICIPANT. UPON REGISTRATION THE PARTICIPANT SHOULD BE AWARE OF THE RISKS, DANGERS AND HAZARDS ASSOCIATED WITH THE SPECIAL EVENT AND TO FREELY AND VOLUNTARILY ACCEPT AND FULLY ASSUME ALL SUCH RISKS, DANGERS AND HAZARDS AND THE POSSIBILITY OF PERSONAL INJURY, DEATH, PROPERTY DAMAGE OR LOSS RESULTING THEREFROM AND ALSO IN REGARD TO CANCELLATION OF THE RACE, CANCELLATION OF RACE STAGES OR CHANGE OF ROUTE ON SHORT NOTICE DUE TO FIRE BANS/FIRE CLOSURES, AIR QUALITY, WEATHER CONDITIONS, WILDLIFE OR SAFETY CONCERNS, UNFORESEEN CONSTRUCTION OR CIRCUMSTANCES, ACTS OF GOD OR OTHER SUCH REASONS WITH NO REIMBURSEMENT WHATSOEVER TO THE PARTICIPANT.
