GORE-TEX™ TransRockies Run
1. Conditions of Participation
Participants must be experienced runners and be in excellent physical condition to participate in the TransRockies™ Run. Special licenses are not required. Minimum age to enter the race is 18 years. Participants as young as 15 years of age are permitted only in the case that the Team Leader is the parent or legal guardian of the minor, and that the Team Leader is a past participant of the TransRockies™ Run.
2. Withdrawal
Participants who cannot continue the race must inform the organizers of their decision by calling the number listed in the route book or by contacting one of the below mentioned organizers. Failure to inform the Race Director may cause a search and rescue action. The cost for this action will be charged to the participant. If one team member quits but the other team member wishes to continue, the participant may form a new team combination with another racer. These newly formed teams do not qualify for a placing, but the results of their finish will be listed and they will receive a Finisher T-shirt. In the event you need to withdraw from the race you must contact one of the following immediately:
• TransRockies Rescue Team personnel
• TransRockies personnel at one of the control stations
• The Start or Finishing Official
• Call the emergency number on your race pass or in your route book
TransRockies will not be responsible if you drop out and inform another participant. If you do not inform one of the above contacts we will be required to start a search and rescue at your expense. In the case that you drop out during the race you will be responsible for your own transfer to the next stage village.
3. Rules
All participants must read, understand and obey the “OFFICIAL RULES AND REGULATIONS”, which can be found below.
4. Environment
Environmental Regulations
• Littering of any kind is prohibited. This includes Gel and Energy Bar wrappers and applies to the race course, as well as camps and staging locations.
• Washing in rivers, streams and lakes is prohibited.
• Short-cutting of trails is prohibited. You must stay on marked routes at all times, as described in the route book.
Every participant who is caught disregarding the environment will be fined with a two (2) hour time penalty at first offense and disqualification at second offense.
In the case of major environmental concerns (fire bans, wildlife, flooding etc.) TransRockies has the right to cancel, delay or reroute the race. Participants will not be reimbursed in an environmental situation that is out of TransRockies' control. In case of cancellation of a race leg, participants will be brought to the next stage location.
5. Liability
The organizers, sponsors, volunteers and event personnel are not responsible for any injury or damage that may occur during the event, cancellations, delays or re-routing due to environmental concerns. Each participant will be required to sign a waiver upon registration declaring that they take full responsibility for risk of injury, to themselves or their equipment, and any lost or stolen items.
6. Prizes
Cash prize of $20,000 USD will be split amongst the winners of all four categories. The division of prize-money is determined as follows:
a. The first 50% of the prize money is determined according to the percentage of teams in each category. Eg. if the Open Women category accounts for 15% of the teams in the event, that category will receive 15% of 50% of the prize money from the first allocation. The allocation is made according to the number of teams starting in each category.
b. The second 50% of the prize money is allocated 90% to the Open categories, and 10% to the Age Group categories. Open Men, Open Women, and Open Mixed will all receive 30% of the second 50% from this portion. 80+ Men will receive the remaining 10% from this allocation.
c. The amounts calculated from a. and b. above will be added to determine the overall amount for each category.
d. The prize money within each category will be a 3-deep allocation for categories representing up to 1/3rd of the total field. For categories representing more than 1/3rd of the field, a 5-deep allocation will be used. Allocation formulas are:
i. 5 DEEP: 1st Team: 45% / 2nd: 25% / 3rd: 15% / 4th: 10% / 5th: 5%
ii. 3 DEEP: 1st Team: 55% / 2nd: 30% / 3rd: 15%
e. Prize money for each team is split evenly between the team members
f. A portion of prize money for international winners may be witheld for tax, according to international tax laws.
g. Medals are presented to the Top Three teams in stage results in each category daily. Leader Jerseys are presented to the leading team in each category following each stage. Trophies are presented to the Top Three teams in each category overall at the final awards ceremony.
7. Categories
The TransRockies™ Run offers five different categories: Open Men, Open Women, Open Mixed, 80+ Men and 80+ Women. In 80+ categories, the combined age of the team must be 80 or higher. Categories where there are fewer than five (5) teams registered will be combined with another category at the organizer's discretion. All ages are calculated as of the END OF THE CALENDAR YEAR in which the race takes place.
8. Luggage
At Sign-On, each participant will receive a TransRockies™ Run duffel bag (approx. 36”x16”x16” or 90cm x 40cm x 40cm) with their start number. This bag should also be used to store a sleeping bag, thermal mattress, clothing and personal belongings for the duration of the race.
Each participant must drop-off his/her bag at the transportation truck on the morning of each stage (location and time will be announced). The bags will be transported to the next stage location where they can be picked up on arrival at the day's finish. We can only transport one bag for each participant and will not accept any additional items.
When you arrive at the start location we ask that you transfer the contents from your traveling bag into the bag that is provided by TransRockies. The remaining items such as suitcase etc. will then be transported directly to the finish and can be picked up at the end of the race. TransRockies will not be responsible for any lost or stolen items.
9. Accommodations
Registration includes tent accommodation during the race. Tent accommodation is 2-per tent (teammates share a tent), unless you purchase an additional tent package. Tents are approximately 7’ x 7’ of floor space.
No accommodations are provided for the nights prior to the start, or following the finish of the race (the evening of the last day of racing). Participants are encouraged to book hotel accommodation for those evenings.
We are generally able to accommodate all participants with access to showers. However, there will be limited use. Showers must be limited to five (5) minutes to conserve hot water, fresh water, and allow enough room for grey-water storage.
10. Participant Support
Participants may bring friends, family or other support during the race. If participants wish to purchase a meal package for friends, family or support they can purchase the package prior to the race, at Sign-On at the start, or at the Race Office during the daily stages. Support vehicles will be charged a daily or weekly rate for a confirmed site. Support crew/vehicles will NOT be allowed to park or enter the TransRockies staging area unless they purchase a vehicle camping pass. Participant support crews will be responsible for their own accommodation and transportation to each stage location, however, a full set of driving instructions for the week are included with the purchase of a vehicle camping pass.
11. Stages
August 25 – Buena Vista to Vicksburg
August 26 – Vicksburg to Twin Lakes (shuttle to Leadville)
August 27 – Leadville to Camp Hale
August 28 – Camp Hale to Red Cliff
August 29 – Red Cliff to Vail
August 30 – Vail to Beaver Creek
Note: Exact staging locations are subject to change, and US Forest Service approval.
12. Running Computer, Altimeter and GPS
The TransRockies™ Run is a race where participants will follow a preset route with the help of course markings, road book and maps. The road book gives mileage and altitude data for every route change. For this reason, we recommend that every team carry an altimeter and running computer unit. Please note that we use a variety of methods for calculating distance and elevation gain, and route book measurements may not match your personal measurements. Data may vary due to differences in personal calibrations and measurement methods.
We are not currently providing GPS data for the route, but participants are welcomed to use GPS units for their own purposes.
13. Catering
Included in the race package, each participant will receive breakfast and an evening meal at each stage location. TransRockies will also provide electrolyte drinks, water, energy bars and fruit at each control point. The control points are not food supply points. It is recommended that if you require more food/drink during the day that you make the necessary arrangements in advance by purchasing food either in the communities or from the TransRockies caterer at each stage. WARNING: Do not bring food into tents in the tent camps – it will attract bears. We will provide a storage area if you need to store food overnight.
14. Massage service
The TransRockies™ Run expo area offers athletic therapy and massage service on site to soothe your aching muscles. Massage and other therapy services are offered on a “pay-as-you-go” basis.
15. Airport Transfers
Transfers to the start and from the finish will be available for participants at an additional charge. Transfers need to be booked in advance of the race. Please read the Race Info section of the website for more information. Transfers may be offered by TransRockies or by a third party.
15. Sign-On
Hours of Sign-On:
Sunday, August 24 – Approx 12 p.m. to 6 p.m. (subject to change)
You will be required to bring a passport-size photo to registration at Sign-On for your accreditation.
16. Health & Travel Insurance
Participants must be in good health and be experienced, well-trained trail-runners. All participants are responsible for their own health and travel insurance. Participants will be asked to show proof of insurance upon registration and will not be allowed to participate in the event if they do not have the proper documentation. In the case that a search and rescue or medical evacuation is required, the participant is responsible for any expenses incurred. Proof of health and travel insurance is MANDATORY. Ask your local insurance provider to reccomend a specialized travel insurance provider who can provide coverage.
17. Sponsorship & Branding
Participants may wear sponsor logos on their clothing. They can not change or alter the start numbers supplied by TransRockies. If the participants are one of the leaders in any category they are required to wear the Leader Jersey provided by TransRockies. No altering or covering of the Leader Jersey is allowed. Signage of any kind is not permitted in start and finish area, stage locations or camps.
1. Team Ranking
Due to safety considerations, all participants of the GORE-TEX™ TransRockies™ Run will start in teams of two. Both participants in each team must appear together at the start, at all control points, and at the finish. If this does not occur, the team will not be considered in the daily results. Should one team member arrive more than two minutes before their partner at one of the control points, the team will be given a 60-minute time penalty. If this occurs more than once, the team will be disqualified.
2. Start Numbers and Race Passes
Start numbers (both members of each team have the same start number) must be pinned to the front of the body between the chest and the waist. The sponsor placement on the start numbers must be seen and no additional advertising may be added. The leading teams in each category are obligated to wear the Leader Jersey from the previous day.
Each participant must carry his/her race accreditation at all times during the race. The race pass includes a picture of the participant.
3. Start
The start set-up begins 20 minutes before the starting time specific to each stage. The daily briefing for all participants begins 15 minutes prior to the start time. The exception to this is at the start, where extensive briefing on the entire race begins early that morning. Note that there is also a daily course briefing each evening, going over the next day’s stage.
The start will remain open up to 10 minutes after the start time listed for each day. Teams starting up to 10 minutes after the designated start time, will be measured according to the official start time. Teams who start later than 10 minutes after the official start time will not be considered in the overall results.
At the start of the first stage, the start set-up will be self-seeded. Starting on Day 2, the teams will be placed in different starting blocks according to their place in the overall ranking.
4. Control Points
During each stage there will be one to three mandatory control points where both members of each team must report with their race passes. Teams who do not pass one of the control points (for example because they have lost their way), will receive a time penalty of 60 minutes for each control point missed. The jury reserves the right to impose a higher or lower time penalty in special cases.
Participants will be recorded together at the control points in the order of arrival. Should one participant arrive prior to their partner, he/she must wait at the end of the line until his/her partner arrives, within the allowable time limit of two minutes. Otherwise, the 60 minute time penalty will be assessed.
5. Finish
At the finish of each stage, the participants must arrive together as a team and check in with their race passes. The official evaluation of the stage is located here.
Teams who arrive at the finish after the finish time limit due to exhaustion, repairs, injury, etc., but who are still on foot under their own power will receive the maximum racing time (from official starting time to finish-time) plus 60 minutes. They are eligible to continue racing the following day. Teams who can prove a severe defect or injury and arrive at the finish in/on a vehicle will receive the maximum racing time (from official starting time to finish-time) plus 120 minutes, and can continue to race the following day. If one team member drops out of the race but the other team member wishes to continue, the race organizers will make every attempt to find another partner. The “new teams” do not qualify for placement, but their results will be listed and they will receive a Finisher T-shirt. Each participant must run or walk the entire distance of every stage to qualify for a Finisher T-shirt and certificate.
6. Withdrawal from the Race
Teams who cannot continue the race or wish to withdraw for whatever reason, must inform the race organizers (Race Office) immediately at the start, control points or finish, or by calling the emergency phone number published in the route book.
Failure to inform the race office will cause a search and rescue action (rescue, mountain rescue, helicopter) at a charge to the participant/s.
If you withdraw from the race, the organizers will ensure that you are transported to the closest town, and you are then responsible for your own transportation back to the start, Denver, or another destination.
7. Food and Beverage
All participants are responsible for their own food and beverages during the race. The organizers will provide energy bars and electrolyte drinks at the control points while supplies last. There is no guarantee of food and beverages at the control points.
Each participant must commit him/herself to protect the environment and not to leave any garbage along the route. Purposely littering the route or causing harm to the environment can be cause for elimination from the race.
8. Safety Equipment
For safety purposes, participants are required to carry the following mandatory equipment:
1. Rainwear (rain jacket and long pants) for both participants
2. Warm clothing (fleece sweater or similar) for both participants because weather in the Rockies can change by the minute
3. Warm Hat and Gloves for each participant
4. 1 small First Aid Kit for every team / tape for blisters
5. 1 Survival Blanket for every team
6. ID card, money
7. Sun-screen
8. Route Book
9. General
1. The race will be taking place partly on public roads. Each participant is to obey all traffic laws in effect and yield to motor-vehicles with right-of-way at all times.
2. The organizer reserves the right to penalize or disqualify participants and teams when one of the following applies:
* Participant health problems
* Violating rules and regulations of the event
* Unfair or unsportsmanlike conduct
* Any disregard for the environment
* Disregard for traffic rules
10. Environmental Considerations
We will enforce littering, cutting trails and environmental abuse with stiff penalties. Every participant who is caught disregarding the environment will be fined with a two-hour time penalty at first offense and disqualification at second offense.
In the case of environmental concerns, the organizers have the right to make changes to the route on short notice due to fire bans/closures, weather, wild life concerns, unforseen construction or other circumstances beyond our control, safety or other reasons. TransRockies has the right to cancel, delay or re-route the race. Participants will not be reimbursed in an environmental situation that is out of TransRockies' control. In case of cancellation of a race leg, participants will be brought to the next stage location.
11. Safety Rules
1. Slower participants are required to make way for faster racers.
2. Course Hazards are not often not marked. Run in contol and be prepared for possible course hazards.
These rules primarily serve to assure the runners’ safety. Violating these rules can also lead to subsequent time penalty disqualification from the race.
12. Protest and Jury
Each participant can file protest against other teams for disregarding the rules or against decisions of the race director. Protests can be filed in the Race Office up to one hour after the finish time limit. Witnesses should be named. A jury of three members appointed by the Event Director will debate the protest and render a decision prior to the start of the next stage. The protest fee is $50 USD. This fee will not be reimbursed.
13. Liability
Each participant is responsible for his/her own safety and security. The organizers, sponsors and event personnel are in no way liable for injury or damage incurred to the participants. A stipulation to participation in the event is that the runner agrees to take responsibility for risks against his/her person and his/her belongings when participating in the race, and give up any right to claim from persons, institutions, or companies running or having run the TransRockies™ Run.
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